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Onboarding Guide Creator

Turn your first 30 days guide into an interactive flipbook a new hire can follow from the moment they sign, with Flipbooks AI. Introduce the team, show what to set up, and lay out week one day by day, with clickable links and short welcome videos on the page where they are needed. This is the guide that gets someone started, not the handbook of policies. It is free for every hire you make, with no ads, no watermarks, and no cap on how many guides you keep in circulation.

Onboarding Guide Creator

How to Make a First 30 Days Guide

1

Upload Your Guide

Upload the onboarding PDF you already have, even if it started life as a slide deck. Flipbooks AI turns it into an interactive flipbook preview with realistic page turns straight away.

2

Add Video and Setup Links

Choose a page turn style, add your logo and colours, embed a short welcome video, and drop in clickable links to the laptop request, payroll, benefits and the week one calendar invites.

3

Publish and Send

Publish with one click, then paste the link into the offer email, embed it on your intranet, or print a QR code for the welcome desk. The guide is ready before the new hire has a company account.

How to Create an Onboarding Guide Flipbook

How to Create an Onboarding Guide Flipbook

Making the guide with Flipbooks AI takes an afternoon at most and needs no design skills. Start from the onboarding PDF you already have, even if it is a slide deck exported flat. Upload it and the tool builds an interactive preview straight away. Pick a page turn style, add your company logo and colours, drop in the welcome video and the links to your setup forms, and decide whether the guide is public or password protected for one cohort. Open the preview on your phone to check it reads well at the size most people will use. Publish with one click, copy the link, and paste it into the welcome email.

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What is an Onboarding Guide?

An onboarding guide is the document a new hire gets before their first day and keeps open for the first month. It says who is who, what to set up, where to be on Monday morning, and what the first four weeks look like. It is not the employee handbook. The handbook is the policy document people sign once and rarely reopen: holiday rules, expenses, conduct, notice periods. The onboarding guide is the opposite. It is short, it is sequenced, and it goes stale the moment week one ends. Flipbooks AI takes that guide as a PDF and turns it into a flipbook with pages that turn like a real booklet, so a new starter can swipe through the plan, tap a link to request a laptop, and watch a two minute hello from their manager without leaving the page.

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What is an Onboarding Guide?
What is an Onboarding Guide?
What is an Onboarding Guide?
What is an Onboarding Guide?

What Goes in the First 30 Days

A good onboarding guide answers the questions a new hire is too polite to ask. Who do I report to, and who sits near me. What do I need to set up on my first morning, and who fixes it when it breaks. What is expected of me by Friday, and what is not expected of me until month two. Who are the ten people whose names keep coming up. Where do I find the thing everyone assumes I already know. Flipbooks AI does not write that for you, but it gives it a shape: one page for the people, one for the setup, one per week, and a link on every page that turns reading into doing.

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What Goes in the First 30 Days

Trusted by Fortune 500 Companies

Match the Guide to Your Employer Brand

Match the Guide to Your Employer Brand

The onboarding guide is often the first internal document a new hire sees, and it sets the tone for everything after it. Flipbooks AI lets you control how it looks. Add your logo, set your colours, choose a background that matches your careers site, and pick a navigation style that suits the content. The tool supports several languages, so a company hiring across regions can give each office a version in the right one. Keeping the same look across every cohort is quietly reassuring: it tells a new starter that somebody thought about this, which is exactly what you want them to think in week one.

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Why Send a Flipbook Instead of a PDF Pack?
Why Send a Flipbook Instead of a PDF Pack?
Why Send a Flipbook Instead of a PDF Pack?
Why Send a Flipbook Instead of a PDF Pack?

Why Send a Flipbook Instead of a PDF Pack?

Most onboarding packs arrive as three or four attachments in a welcome email, and most of them are never opened. A flipbook changes what lands in the inbox: one link, one document, one place to look. With Flipbooks AI you upload the guide you already designed and get a link that opens in any browser with nothing to install. The page turns make it feel like something worth reading rather than a form to survive. Better still, you can fix it after you send it. When the IT setup step changes or the Monday welcome call moves to Tuesday, you republish and every new starter sees the new version through the same link. Nobody has to send a correction email that starts with the word apologies.

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Onboarding for Remote and Hybrid Starters

A remote hire has no desk to be walked to and no colleague to lean over and ask. Everything they learn in the first month arrives through a screen, which makes the guide load bearing rather than nice to have. Flipbooks AI suits that. Embed the video tour of the office they will visit once a quarter, link the team directory with photos so names attach to faces, and lay out the first two weeks of calls with the joining links on the page. Because the flipbook opens on any device with no install, a new starter in another country can read the whole thing on a personal laptop before their equipment arrives.

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Onboarding for Remote and Hybrid Starters

Onboarding Guide Creator Alternatives

Canva

Canva

  • Free & Unlimited
  • No Watermarks
  • Welcome Videos
  • Read Analytics
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
Flipbooks AI

Flipbooks AI

  • Free & Unlimited
  • No Watermarks
  • Welcome Videos
  • Read Analytics
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
FlipHTML5

FlipHTML5

  • Free & Unlimited
  • No Watermarks
  • Welcome Videos
  • Read Analytics
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
Issuu

Issuu

  • Free & Unlimited
  • No Watermarks
  • Welcome Videos
  • Read Analytics
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
Interactive Parts That Get Setup Done

Interactive Parts That Get Setup Done

The best onboarding guides are not read, they are used. Flipbooks AI lets you build that in. Put the laptop and access request form behind a button on the setup page. Link the payroll form, the benefits enrolment, and the emergency contact form so all three are done before day one instead of chased in week two. Embed a short video showing how to get into the VPN, because written instructions for that never work. Add a printable first week checklist. Link the calendar invite for the induction session directly, so accepting takes one tap rather than a search through an inbox.

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Features Built for People Teams

Flipbooks AI gives HR and people teams what an onboarding guide actually needs. Embed a short welcome video from the founder or the team lead so a face arrives before the first meeting. Add clickable links to the laptop request form, the payroll portal, the benefits sign up, and the calendar invite for week one. Drop in a downloadable checklist a new hire can tick off. Include a searchable table of contents so someone jumps straight to the section on their team without scrolling past everyone else. Every feature is included free, with no watermark stamped over your careers branding and no cap on how many pages your guide runs to.

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Features Built for People Teams
Features Built for People Teams
Features Built for People Teams
Features Built for People Teams

Roll It Out Across Teams and Locations

When a company hires in several places at once, onboarding tends to drift: each office ends up with its own pack, and nobody knows which one is current. Flipbooks AI makes a wide rollout manageable. Send one guide to a whole intake, or keep a tailored version for each department, site or country while the core pages stay the same. Share the same flipbook with hiring managers and team leads so everyone points a new starter at one document. See which locations open it and which do not, and nudge the ones falling behind before their next cohort starts.

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Roll It Out Across Teams and Locations
Build the Guide With the Whole Team

Build the Guide With the Whole Team

An onboarding guide is rarely written by one person. HR owns the shape, IT owns the setup steps, a team lead owns the first project, and someone in comms cares about the tone. Flipbooks AI fits that. Share a preview link so each of them can read the guide as a new hire would and send back the one line they want changed. Keep separate versions ready for different sites or start dates, and line up publishing with the day the offers go out. Review stays quick and visible instead of turning into six copies of the same PDF with different initials in the filename.

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Fits Every Kind of New Starter
Fits Every Kind of New Starter
Fits Every Kind of New Starter
Fits Every Kind of New Starter

Fits Every Kind of New Starter

A graduate joining a twenty person studio and a senior engineer joining a global team need very different first weeks, and one guide rarely covers both. Flipbooks AI makes it easy to keep several. Build a short starter guide for interns, a longer one for engineering, a separate one for field staff who never sit at a desk, and a quiet one for a senior hire who mostly needs names and context. Upload each designed PDF and it becomes a flipbook in minutes. Share each one with its own link so the right person gets the right first month, and keep the ones that work as the template for next quarter.

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Cheaper Than Printing a Welcome Pack

Printed welcome packs are expensive in a way that is easy to miss: design, print, folders, and someone assembling them on a Friday afternoon. Then a phone number changes and the whole run is wrong. Flipbooks AI removes all of that. Make as many versions of the guide as you need with no printing bill. Fix a name, add a new benefit, or move a session and everyone sees the change through the same link. Reach starters working from home or in another country at no extra cost. And you get read data that a paper pack could never give you, which is the part most people teams miss once they have had it.

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Cheaper Than Printing a Welcome Pack

Who Uses Onboarding Guides

2456+

HR Teams

6

People Ops

13

Hiring Managers

24

Startups

65

Recruiters

9

Team Leads

Accessible for Every New Hire

Accessible for Every New Hire

Onboarding is the worst possible moment to hand someone a document they cannot use. Flipbooks AI covers the basics without extra work from you. Screen reader support means a new starter with low vision hears the full guide. Keyboard navigation lets anyone who does not use a mouse move through the pages. Readable text, real contrast and uncluttered layouts help everyone, including the person reading on a train with a cracked screen. Getting this right in the first document a new hire opens says something about the company that no values page can say as convincingly.

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Reads Well on a Phone Before Day One

A lot of onboarding reading happens on a phone, on a sofa, on a Sunday evening before someone starts. Flipbooks AI makes sure the guide looks right there. The layout reflows for small screens while the page turns stay smooth, so a new hire swipes through week one, pinches to read the office map, and taps a link to book their induction session without pinching and dragging around a PDF. Everything runs in the browser, which matters more than it sounds: a new starter usually has no company laptop, no company account and no app installed yet. A link works anyway.

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Reads Well on a Phone Before Day One
Reads Well on a Phone Before Day One
Reads Well on a Phone Before Day One
Reads Well on a Phone Before Day One

Loads Fast on a First Day Phone

If the guide takes ten seconds to open, a nervous new starter closes it and decides to ask someone instead. Flipbooks AI tunes every flipbook to open quickly on any connection, including a phone on patchy data in a car park before an induction. Smart compression keeps your photos and org charts sharp while the file stays small. The first pages appear while the heavier images finish loading behind them. The result is that the person who tapped your link actually reads the guide, which is the only part of this that matters.

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Loads Fast on a First Day Phone
Works With the HR Tools You Already Use

Works With the HR Tools You Already Use

Flipbooks AI sits alongside your existing stack rather than replacing anything. Export the guide from Canva, Adobe InDesign, Google Slides or Word and upload the PDF. Add clickable links to your applicant tracking system, your HRIS, a Google Form, a Slack invite, or a booking page for the induction call. Drop the embed code into your intranet, your learning platform, or a Notion page so the guide lives where your other people documents live. There is no new system for anyone to learn, which is the difference between a tool that gets used and one that gets announced.

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A Free Onboarding Tool With No Watermark
A Free Onboarding Tool With No Watermark
A Free Onboarding Tool With No Watermark
A Free Onboarding Tool With No Watermark

A Free Onboarding Tool With No Watermark

Flipbooks AI is completely free, and the parts you need most are not held back for a paid tier. Other tools stamp a logo across a page you designed, cap the page count, or lock the read data behind a subscription. Here you get unlimited pages, clean pages carrying only your own branding, and every customization option at no cost. That matters for a people team, because onboarding guides are not a one off project. You rewrite them when the org chart moves, when a new office opens, and when a cohort of graduates arrives in September. Doing that as often as it needs doing should not depend on a budget line.

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Keep an Archive of Past Onboarding Guides

People teams rewrite onboarding more often than they admit, and the old versions usually vanish. Flipbooks AI lets you keep them. Hold on to last September graduate guide, the version you built for the sales team, and the short one that worked well for contractors. When a similar hire comes along you start from the closest match instead of a blank page. New people ops hires can read what came before rather than guessing. Nothing is stored in a box under a desk, and your best guide stays available to whoever needs it next.

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Keep an Archive of Past Onboarding Guides

What People Teams Say About the Onboarding Guide Tool

We were sending four attachments in the welcome email and new starters were opening about one of them. Now it is a single flipbook link, and the analytics showed me that everyone reads the team pages and almost nobody reached the IT setup page. We moved that page to the front and the number of first day access tickets dropped noticeably.

Marketing team
Marketing team

Product catalogs

I run people ops for a company that hires remotely across five countries. The guide has to work on a personal laptop before anyone has an account, which ruled out our intranet. A browser link solved it. New hires now arrive on Monday with their payroll and benefits forms already done.

Studio owner
Studio owner

Client lookbooks

We have an employee handbook and it is fine, but it was never the right thing to hand someone on day one. Splitting the two was the change that mattered. The handbook stays for policy, and the flipbook covers the first month. New starters tell us the first week finally feels planned.

School office
School office

Newsletters and programmes

Our graduate intake arrives every September and the guide is rewritten every August. Being able to keep last year version and start from it saved me a week. I embedded the office tour video, linked the induction calendar, and had the whole thing published in one afternoon with no design help.

Independent designer
Independent designer

Portfolio flipbooks

Keep Internal Details Private

Keep Internal Details Private

An onboarding guide often carries things you would not publish: internal tool names, office access notes, the org chart, a manager mobile number. Flipbooks AI protects it with password access, so only the people you invite can open the guide. You can also turn off downloading, which keeps the file from drifting into personal email accounts and staying there long after someone leaves. Secure hosting handles the rest. It means you can put genuinely useful detail in the guide instead of stripping it out because you are not sure where the document will end up.

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Send It the Moment the Offer Is Signed

The gap between signing and starting is where new hires go quiet, and it is the easiest gap to fill. With Flipbooks AI the guide is ready to send in seconds. Paste the link into the offer confirmation email, drop it into the pre start message, or add it to the calendar invite for day one. Embed the flipbook on your intranet so it sits beside the rest of your people pages. Print a QR code for the welcome desk so someone who lost the email can still open it. Password protection keeps a guide private to one cohort or one department, so an internal onboarding plan does not travel further than you meant it to.

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Send It the Moment the Offer Is Signed
Send It the Moment the Offer Is Signed
Send It the Moment the Offer Is Signed
Send It the Moment the Offer Is Signed

Keep New Starters Coming Back to Week Two

Most onboarding guides are read once on day one and forgotten by Wednesday, which is a waste of the only document a new hire is guaranteed to open. Flipbooks AI helps you make it last a month. Give each week its own section so there is a reason to return on Monday. Put the thirty day check in form on the final page and link it from the first. Add small landmarks along the way: first tool access, first standup, first piece of work shipped. A guide that has something waiting in it next week is a guide that stays open in a tab, and that is when it starts doing real work.

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Keep New Starters Coming Back to Week Two

Compare Onboarding Guide Tools

ApplicationRatingUnlimited CreditsUsage RatingDescription
10/10Yes1

Flipbooks AI turns an onboarding PDF into an unlimited free flipbook with no watermarks, embedded welcome videos, clickable setup links, read analytics and pages that work on a phone. Built for people teams who need a new guide every time the org chart moves, without a subscription.

FlipHTML5

5.2/10No2

FlipHTML5 turns PDFs into flipbooks and has a large template library to start from. Its free tier adds watermarks and limits, and the analytics most HR teams want to see sit behind a paid plan.

Issuu

7.1/10No3

Issuu is a well established publishing platform with a genuinely good reader. Its free tier carries Issuu branding and caps what you can upload, so a clean internal guide usually means paying for a plan.

Canva

8.3/10No4

Canva is excellent for designing the onboarding pages themselves, and many people teams already use it for that. Its flipbook viewing is basic, without the realistic page turns or the read data an HR team wants after a cohort starts.

Notion

6.4/10No5

Notion is a strong home for internal documentation and many companies run onboarding from it. It is a wiki rather than a document, so there is no page turn, no designed spread, and a new hire without an account cannot open it.

Google Slides

7.8/10No6

Google Slides is quick to write in and easy to share inside a company. As an onboarding pack it reads like a deck rather than a guide, and sharing outside the organisation before someone has an account takes extra setup.

BambooHR

6.9/10No7

BambooHR handles onboarding workflows well, with task lists and signatures tied to employee records. It is an HR system rather than a publishing tool, so the guide itself is still a file you have to make somewhere else.

Heyzine

8.1/10No8

Heyzine makes attractive flipbooks with a friendly editor and quick setup. Its free plan limits how many books you keep and adds its own branding, with the better tools kept for paid accounts.

Flipsnack

6.5/10No9

Flipsnack produces polished flipbooks and has useful tracking built in. Free use is restricted, and removing the branding and unlocking the analytics both require a monthly plan.

Welcome Email PDF

7.6/10No10

Attaching the guide as a plain PDF is free and familiar. It is also flat: no page turns, no video, no links that work on a phone, and no way of knowing whether the new starter ever opened it.

Special Guides for Interns and Seasonal Hires

Special Guides for Interns and Seasonal Hires

Not every intake needs the full first month. Interns arrive for twelve weeks and need to be useful in one. Seasonal staff need the safety brief, the rota and the till instructions, and nothing else. Contractors need access and context without the culture pages. Flipbooks AI lets you build a short guide for each of these and publish it in an afternoon. Each one gets its own link and its own read data, so you learn which version lands and which one people abandon halfway. Next intake, you start from the one that worked.

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See What New Hires Actually Read
See What New Hires Actually Read
See What New Hires Actually Read
See What New Hires Actually Read

See What New Hires Actually Read

Onboarding is usually reviewed with a survey three months later, when nobody remembers. Flipbooks AI shows you the truth much earlier. You can see how many new starters opened the guide, which pages held their attention, and where they stopped. If everyone reads the team introductions and nobody reaches the systems setup page, that page is in the wrong place. If half the cohort never opens the guide at all, the problem is the email it arrived in. Those are fixable things, and knowing them in week one is worth more than a satisfaction score in month three.

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An Onboarding Tool Ready for the Future

The devices new hires bring keep changing, and a guide built around one browser ages badly. Flipbooks AI keeps pace with current web standards and the phones and tablets people actually carry. Updates arrive automatically, so your onboarding flipbooks gain improvements without anyone on your team doing anything. Guides you published two years ago keep opening properly, and because everything is hosted for you there is no software to install, patch or budget for. Your onboarding content stays usable long after the person who wrote it has moved on.

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An Onboarding Tool Ready for the Future

Frequently Asked
Onboarding Guide Creator

What is an onboarding guide flipbook?

It is your first 30 days onboarding PDF turned into an interactive booklet with realistic page turns. Flipbooks AI does this for free, so a new hire can swipe through week one, watch a welcome video, and tap links to setup forms on any device with no app needed.

How is this different from an employee handbook?

The handbook is the policy document: holiday rules, expenses, conduct. People sign it and rarely reopen it. The onboarding guide is the first month: who is who, what to set up, and what happens in week one. Many companies send both, and they read completely differently.

Is Flipbooks AI really free for onboarding guides?

Yes. Flipbooks AI is completely free with no hidden costs, no watermarks and no page limits. Customization, sharing, password protection and read analytics are all included at no charge, for every guide and every cohort you build.

Can I add welcome videos and setup links?

You can. Embed a short video from a manager or founder, and add clickable links to laptop request forms, payroll, benefits enrolment, the team directory and calendar invites, so a new starter can act on the page rather than hunting through an inbox.

How do new hires get the guide before day one?

Send the link in the offer confirmation or the pre start email, embed the flipbook on your intranet, or print a QR code for the welcome desk. It opens in a browser, so a new starter can read it on a personal phone before any company account exists.

Can I keep different guides for different teams?

Yes. Build a separate flipbook for engineering, sales, field staff or interns and share each with its own link. There is no limit on how many you create, so a tailored first month for each group costs nothing but the time to write it.

Can I see whether new starters actually read it?

You can. Flipbooks AI shows how many people opened the guide, which pages held attention and where readers stopped. If nobody reaches the systems setup page, you learn that in week one rather than in a survey three months later.

Can I update the guide after I have sent it?

Yes. Change a name, move a session or fix the IT instructions whenever you like and republish instantly. Everyone sees the current version through the same link, so there is no correction email and no confusion about which pack is the real one.

Have more questions?

If you still have questions or want to explore more details about our features, limitations, and usage, we invite you to visit our full FAQ page.

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