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Logo of Flipbooks AI
EventsProposalFlipbookPlanningAgencies

Event Proposal Maker

Turn the proposal you send a corporate client into an interactive flipbook with Flipbooks AI. Concept boards, the venue, the run of show, your suppliers and the budget, laid out in pages that turn like a printed pitch book, with a walkthrough video on the venue spread and a link that books the next call. Built for event planners, agencies and venue teams pitching for the job. The whole thing is free, with no ads, nothing watermarked, and room to pitch as many briefs as land on your desk.

Event Proposal Maker

How to Build an Event Pitch Document

1

Upload the Pitch PDF

Upload the proposal you exported from InDesign, Canva or Keynote. Flipbooks AI turns it into an interactive flipbook preview with realistic page turns, keeping your concept boards at the size you designed them.

2

Add Video and Links

Pick a page turn style, add your studio logo and colors, embed the venue walkthrough beside the floor plan, and link supplier portfolios, a budget sheet and a button that books the next call.

3

Send One Tracked Link

Publish in one click and paste the link into your follow up email. Embed it in a client portal, or password protect the version carrying supplier rates. Analytics tell you the moment the client opens it.

How to Create an Event Proposal Flipbook

How to Create an Event Proposal Flipbook

Building the proposal with Flipbooks AI is quick and needs no development work. Start from the pitch PDF you exported from InDesign, Canva or Keynote. Upload it and an interactive preview appears at once. Pick a page turn style, add your studio logo and colors, drop in the venue walkthrough video and links to supplier portfolios, then decide whether the proposal is open or password protected. Check it on your phone the way the client will, publish, and send the link with your follow up note the same afternoon.

Create Your Event Proposal

What Is an Event Proposal?

An event proposal is the document you send after the briefing call, and it has to do the job your presentation would have done in person. It carries the concept, the venue and why that venue, the run of show hour by hour, the suppliers you would bring, and the budget. This is not a general business proposal with a new cover on it. An event is sold on atmosphere, so the pictures matter as much as the numbers, and the client has to be able to picture the room. Flipbooks AI takes the proposal PDF your studio designed and turns it into a flipbook with pages that turn like paper, video where a photograph is not enough, and links that go straight to a booking.

Create Your Event Proposal
What Is an Event Proposal?
What Is an Event Proposal?
What Is an Event Proposal?
What Is an Event Proposal?

Proposals for Conferences, Galas and Launches

The shape of a pitch changes with the event. A product launch proposal leads on the reveal moment and the press list. A gala dinner pitch lives on styling, menu and table plan. An awards evening needs a run of show accurate to the minute. A conference build turns on logistics, load in and the stand drawings. An incentive trip has to sell a place before it sells a schedule. Flipbooks AI carries all of them, because it takes whatever your designer laid out and makes it turn like a booklet.

Create Your Event Proposal
Proposals for Conferences, Galas and Launches

Trusted by Fortune 500 Companies

Put Your Agency Look on Every Page

Put Your Agency Look on Every Page

A proposal is a sample of your taste, so it has to look like your studio and not like a tool. Add your logo, set your palette, choose a background that suits the mood board, and pick a navigation style that stays out of the way of the photography. Multiple language support helps when the client is one office of an international brand. A consistent pitch document across every job makes a small studio look like an established one, which is half the battle in a competitive brief.

Create Your Event Proposal
Why Send an Event Proposal as a Flipbook?
Why Send an Event Proposal as a Flipbook?
Why Send an Event Proposal as a Flipbook?
Why Send an Event Proposal as a Flipbook?

Why Send an Event Proposal as a Flipbook?

A pitch that lands as a heavy attachment is opened on a phone between meetings, scrolled once, and forwarded to three people who will never open it at all. A flipbook gives you a link instead. It opens in a browser on any device, the mood boards fill the screen at the size you designed them, and the client turns pages the way they would turn a printed pitch book on a boardroom table. You can also change the run of show after the client asks for one more breakout session, republish, and the link they already have shows the new plan.

Create Your Event Proposal

Help Clients Find You Before the Brief

A proposal you are proud of can also work as marketing once the job is done and the client is happy for you to show it. Publish a sample pitch as a flipbook, embed it on your website, and give it a title using the words a corporate buyer types, such as the event type and the city you work in. It adds real content to a portfolio page, keeps a visitor reading, and gives a prospect a sense of how you think before they have written a brief for anyone.

Create Your Event Proposal
Help Clients Find You Before the Brief

Event Proposal Software Alternatives

Canva

Canva

  • Free & Unlimited
  • No Watermarks
  • Venue Video
  • Open Tracking
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
Flipbooks AI

Flipbooks AI

  • Free & Unlimited
  • No Watermarks
  • Venue Video
  • Open Tracking
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
PandaDoc

PandaDoc

  • Free & Unlimited
  • No Watermarks
  • Venue Video
  • Open Tracking
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
FlipHTML5

FlipHTML5

  • Free & Unlimited
  • No Watermarks
  • Venue Video
  • Open Tracking
  • Mobile Ready
  • Clickable Links
  • Fast Loading
  • Password Protection
  • Instant Sharing
  • Secure Hosting
Video, Floor Plans and Links Inside the Pitch

Video, Floor Plans and Links Inside the Pitch

Interactive pages let you answer questions where they arise. Put the venue walkthrough next to the floor plan, a showreel on the concept spread, and a supplier link under every name you propose. Add a downloadable budget sheet the finance team can open in a spreadsheet. A button that books the next call sits on the final page where the reader has just finished the run of show. Small things, but they turn a document that gets forwarded into a conversation that gets booked.

Create Your Event Proposal

Features Built for Event Planners

Flipbooks AI gives a planner the things a flat PDF cannot. Drop a walkthrough video of the venue beside the floor plan so the client sees the ceiling height rather than reading about it. Put a showreel from a similar event on the concept spread. Link each supplier to their own portfolio. Add a button that books the next call, and a form the client can send back with their comments. A contents page lets a finance director skip to the budget while the marketing lead lingers on the styling. Everything is included, and there is no watermark over your studio branding.

Create Your Event Proposal
Features Built for Event Planners
Features Built for Event Planners
Features Built for Event Planners
Features Built for Event Planners

One Proposal, Several Budget Options

Corporate clients rarely buy the first number. Publish the full pitch with a good, better and best budget, or make three versions of the proposal at different price points and send whichever the conversation calls for. Each version has its own link and its own statistics, so you find out which option was actually read. When the client comes back asking to strip a supplier out, you republish and the same link is current, with no reissued attachment for anyone to confuse with the old one.

Create Your Event Proposal
One Proposal, Several Budget Options
Get Sign Off From the Whole Client Side

Get Sign Off From the Whole Client Side

Events are approved by committee: the marketing lead who briefed you, a finance director, someone from procurement, and often a global brand team. Flipbooks AI suits that. One link travels through the organization without anyone hunting for the newest attachment. Share a preview with your own account director before it goes out. Track how many separate readers opened it, which tells you the proposal reached the room where the decision gets made rather than sitting in one inbox.

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Fits Every Kind of Event Pitch
Fits Every Kind of Event Pitch
Fits Every Kind of Event Pitch
Fits Every Kind of Event Pitch

Fits Every Kind of Event Pitch

The tool handles a one afternoon client breakfast and a three city roadshow with the same ease. Pitch a product launch, a gala dinner, an awards evening, a summer party, an incentive trip, a conference build, or a stand at a trade show. Send a short proposal when the brief is small and a full pitch book when the budget deserves one. Make a version for the marketing lead who fell for the concept and a leaner version for the procurement team who only needs the numbers, each with its own link.

Create Your Event Proposal

Costs Less Than a Printed Pitch Book

A beautifully printed pitch book is expensive, slow, and out of date the moment the client moves the date. Flipbooks AI costs nothing and takes an afternoon. Pitch as many briefs as you like without a print quote, change the venue after a site visit falls through, and send the same standard of document to a client in another country as to one down the road. You also learn what was read, which no printed book has ever told a planner.

Create Your Event Proposal
Costs Less Than a Printed Pitch Book

Who Uses Event Proposals

2456+

Event Planners

6

Event Agencies

13

Venue Teams

24

Corporate Event Teams

65

Production Crews

9

Caterers

Readable for Everyone on the Panel

Readable for Everyone on the Panel

A decision panel is a mixed group, and someone on it will be reading on a small screen with the brightness down. Flipbooks AI covers the basics so nobody is left out. Screen reader support, keyboard navigation, high contrast text and generous type make the proposal usable for readers who need it. Pinch to zoom handles a dense budget table. It costs you nothing to include everyone, and a proposal that is easy to read is a proposal that gets discussed.

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Reads Well on the Client Phone

The person deciding on your pitch will look at it first on a phone, probably in a taxi. Flipbooks AI makes sure the proposal survives that. Layouts reflow for small screens, page turns stay smooth under a thumb, and the client pinches to zoom in on a floor plan or a line of the budget. Video plays inline. Nothing has to be downloaded and no app is required, so a link sent at nine in the morning is being read before the client reaches their desk.

Create Your Event Proposal
Reads Well on the Client Phone
Reads Well on the Client Phone
Reads Well on the Client Phone
Reads Well on the Client Phone

Opens Fast in a Boardroom or a Taxi

Pitch documents are heavy: full bleed photography, mood boards, renders, and a video if you are lucky. Flipbooks AI compresses all of it without turning your imagery to mush, and shows the first pages while the rest arrives in the background. That means the proposal opens on venue wifi, on a phone with one bar, and on the client old laptop, instead of stalling at the moment you most need it to look effortless.

Create Your Event Proposal
Opens Fast in a Boardroom or a Taxi
Works With the Tools Your Studio Uses

Works With the Tools Your Studio Uses

Nothing about this asks your studio to change how it works. Design the pitch in Adobe InDesign, Canva, Keynote or Google Slides, export the PDF, and upload it. Point the buttons at your scheduling link, a supplier site, a feedback form or a signing tool. Drop the embed code into your website or a client portal. Your process stays yours, and the only new step is the one that turns the file into something the client wants to open.

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A Free Event Proposal Tool, No Watermark
A Free Event Proposal Tool, No Watermark
A Free Event Proposal Tool, No Watermark
A Free Event Proposal Tool, No Watermark

A Free Event Proposal Tool, No Watermark

Flipbooks AI is completely free, and the useful parts are not fenced off behind a plan. No logo sits on top of your cover image, no page limit stops a proper pitch book, and the tracking is not sold separately. A small planning studio can pitch every brief that comes in, rebuild a proposal overnight when the client changes the date, and never watch a subscription eat the margin on a job it has not won yet. Unlimited proposals, clean pages, and full features at no cost.

Create Your Event Proposal

Keep Every Proposal You Have Ever Sent

Every pitch you publish stays in one library. The launch you did last spring, the gala that went to a rival, the roadshow that came back a year later with a bigger budget: all still there. When a similar brief arrives, start from the closest proposal instead of a blank page, and reuse the run of show that worked. It also means that when a client asks what you sent them in March, you can open it rather than dig through sent mail.

Create Your Event Proposal
Keep Every Proposal You Have Ever Sent

What Event Planners Say About the Proposal Tool

We pitch corporate clients against three other agencies most weeks, and the proposal is the only thing in the room when we are not. Sending a flipbook instead of a fifty megabyte attachment changed the follow up calls. Clients mention the venue video before they mention the price, which is exactly the order we want.

Marketing team
Marketing team

Product catalogs

The tracking is the part I did not expect to care about. I could see the finance director opened the budget spread twice on a Sunday evening, so I called on the Monday with a revised supplier line ready. We won the job. Before this I was following up blind a week later and hoping.

Studio owner
Studio owner

Client lookbooks

I run a two person planning studio and I cannot spend money on software for briefs I might not win. This is free, there is no watermark on my cover image, and the pitch looks like it came from a much bigger agency. I rebuilt a proposal overnight when a client moved the date and sent the same link back.

School office
School office

Newsletters and programmes

Our proposals go through marketing, procurement and a global brand team, and they used to arrive as four different forwarded files. One link fixed that. Everyone reads the current version, the run of show updates when we change it, and nobody has asked me to resend anything since we switched.

Independent designer
Independent designer

Portfolio flipbooks

Keep Budgets and Supplier Rates Private

Keep Budgets and Supplier Rates Private

A proposal carries commercially sensitive material: your margins, your supplier rates, and sometimes a client budget that is not public inside their own company. Put a password on the version that carries the numbers, keep a lighter concept only version open, and switch off downloading so a rate card does not end up in a competitor inbox. Hosting is secure, and you decide who gets which link.

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Send the Proposal and Know It Arrived

Sending takes seconds. Generate a link and paste it into the follow up email while the briefing is still fresh. Embed the proposal in a client portal or on a private page of your site. Print a QR code on the leave behind if you pitched in person. Password protect the version that carries your supplier rates so it does not travel around a procurement department. One link replaces the attachment that bounced because it was too big, and everyone on the client side is reading the same document.

Create Your Event Proposal
Send the Proposal and Know It Arrived
Send the Proposal and Know It Arrived
Send the Proposal and Know It Arrived
Send the Proposal and Know It Arrived

Turn the Proposal Into a Signed Brief

The point of the document is the next meeting. Put a booking button on the closing page, a short form for questions, and a clear line about what happens if the client says yes. Add a share button so the marketing lead can pass the pitch to their director without re attaching anything. Then use the analytics to time the follow up: calling the morning after somebody read the budget twice is a different conversation from calling into silence.

Create Your Event Proposal
Turn the Proposal Into a Signed Brief

Compare Event Proposal Makers

ApplicationRatingUnlimited CreditsUsage RatingDescription
10/10Yes1

Flipbooks AI publishes unlimited event proposals free, with no watermark on your concept boards, venue video and supplier links inside the pages, open tracking, and pitch books that behave on a phone. Made for planners, agencies and venue teams who win work on how the pitch feels.

PandaDoc

5.2/10No2

PandaDoc is strong where a proposal becomes a contract: reusable blocks, pricing tables and signatures in one flow. It is a paid platform built around documents that get signed, so a photography led event pitch is not the shape it was designed for.

Better Proposals

7.1/10No3

Better Proposals is a neat subscription tool for service businesses, with tidy templates and notifications when a proposal opens. Its pages scroll like a web page rather than turning like a pitch book, which changes how mood boards land.

FlipHTML5

8.3/10No4

FlipHTML5 has been making flipbooks for years and offers a lot of settings once you are in. Free accounts brand your pages and keep the reporting back, so an agency that needs a clean cover and open tracking is looking at a paid plan.

Issuu

6.4/10No5

Issuu is a publishing platform with a public audience attached, which is useful for a magazine. A pitch sent to one corporate client is a private document, and the free tier adds Issuu branding around it and limits uploads.

Canva

7.8/10No6

Canva is where a lot of planners design the pitch itself, and its libraries make a good looking spread fast. Its viewer is plain, with no real page turn and no reader statistics, so the pitch loses something between design and delivery.

Adobe InDesign

6.9/10No7

Adobe InDesign is the right tool for typesetting a serious pitch book and handles heavy photography without complaint. It is a subscription with a real learning curve, and it ends at the export: sending, hosting and tracking are somebody else job.

Heyzine

8.1/10No8

Heyzine converts a PDF into a flipbook in a couple of clicks and the editor is pleasant to use. The free plan caps how many books you keep and adds Heyzine branding, with the more useful controls kept for paid accounts.

Flipsnack

6.5/10No9

Flipsnack is built around catalogs and sales collateral, with shopping links and tracking to match. Free use is limited, and removing the branding while keeping the statistics puts you on a monthly plan.

Emailed PDF Attachment

7.6/10No10

Attaching the pitch to an email is free and familiar, and it is where most proposals still go. It also bounces when the mood boards are large, shows nothing about who read it, and gives the client a flat file instead of a document that moves.

Pitch Decks for Tenders and RFPs

Pitch Decks for Tenders and RFPs

Formal tenders come with rules: a fixed structure, a submission portal, and a scoring sheet. A flipbook works alongside that. Submit the document the tender demands, then send a link to the version a human being will enjoy reading, with the walkthrough video and the concept boards at full size. Each tender keeps its own flipbook and its own statistics, so you build a picture over a year of which kind of pitch actually converts.

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See Which Pages the Client Read
See Which Pages the Client Read
See Which Pages the Client Read
See Which Pages the Client Read

See Which Pages the Client Read

Analytics turn the silence after a pitch into something you can act on. See when the proposal was opened, how many people looked at it, which spreads held them, and where they stopped. A client who read the budget three times is asking a question they have not asked out loud yet. A proposal opened once for eleven seconds tells you something too. Knowing when to follow up, and what to lead with, is worth more to a planner than another template.

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A Pitch Tool That Keeps Up

Devices and browsers move, and a planner has better things to worry about a fortnight before a live event. Flipbooks AI keeps pace with current web standards, and updates arrive without you doing anything. A proposal you published for a client last year still opens cleanly when they come back for the next one. Everything is hosted, so there is no software on a studio machine to update and nothing to reinstall on a new laptop.

Create Your Event Proposal
A Pitch Tool That Keeps Up

Frequently Asked
Event Proposal Maker

What is an event proposal flipbook?

It is your event pitch PDF turned into an interactive booklet with realistic page turns. Flipbooks AI does it free, so the client swipes through the concept, the venue and the budget on any device, plays a walkthrough video, and books the next call from inside the pages.

How is this different from a business proposal tool?

An event pitch is sold on atmosphere, not just terms. This tool is built around full bleed concept boards, venue video, floor plans and an hour by hour run of show, rather than the clause libraries and signature blocks a general business proposal tool is designed for.

Is Flipbooks AI free for event planners?

Yes. It is completely free, with no watermark across your cover image, no page limit on a full pitch book, and no paid tier holding the tracking. Pitch every brief that lands without a subscription running against jobs you have not won yet.

Can I put a venue walkthrough video in the proposal?

Yes. Embed a walkthrough beside the floor plan, a showreel on the concept spread, and audio if the event has a soundtrack. You can also link supplier portfolios, a downloadable budget sheet, and a button that books the next meeting.

How do I send the proposal to a corporate client?

With one link in your follow up email. You can also embed it in a client portal or print a QR code on a leave behind. Nothing bounces for being too large, and the whole decision panel reads the same version rather than three forwarded attachments.

Can I tell when the client opened the pitch?

Yes. Analytics show when the proposal was opened, how many readers it reached, which spreads held attention, and where people stopped. That tells you when to follow up and what to lead with, instead of guessing after a week of silence.

Can I hide the budget from some readers?

Yes. Publish a concept only version openly and keep the version with supplier rates and margins behind a password, with downloading switched off. Each version has its own link, so you decide exactly who sees the numbers.

Can I change the run of show after sending it?

Yes. Update the PDF and republish, and the link the client already has shows the new plan. No reissued attachment, no confusion about which version is current, and no awkward email explaining that the last one is out of date.

Have more questions?

If you still have questions or want to explore more details about our features, limitations, and usage, we invite you to visit our full FAQ page.

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